Best Conference Accessibility Planning Tips

We have some great tips for conference accessibility planning whether you are organising a small or large conference, these tips will help you flawlessly make your event accessible.

events, schedule, conference planning
  1. Communication and Information
  • Provide clear and concise information about the event, including schedules, agendas, and session descriptions, in accessible formats such as plain text, HTML, or accessible PDFs.
  • Offer alternative formats for printed materials, such as large print, braille, or electronic formats.
  • Include captioning or transcripts for videos and recordings.
ramp, wheelchair user, door entrance, accessibility
  1. Physical Accessibility
  • Ensure the venue is wheelchair accessible, with ramps, elevators, and accessible restrooms.
  • Provide reserved seating areas for attendees with disabilities.
  • Make sure pathways and entrances are clear of obstacles and well-lit.
  • Use clear signage with large, easy-to-read fonts and high-contrast colours.
  1. Assistive Technology
  • Offer assistive listening devices for individuals with hearing impairments.
  • Provide accessible technology such as screen readers, magnifiers, or braille displays for attendees who may need them.
  • Test the accessibility of your event website and mobile apps and make necessary improvements.
  1. Feedback and Evaluation
  • Collect feedback from attendees regarding the accessibility of the conference and any areas for improvement.
  • Use this feedback to continually enhance the accessibility of future events.
  • Remember, accessibility is an ongoing process, and it's important to listen to the needs and feedback of attendees with disabilities to create a truly inclusive conference experience.

Accessible Event Spaces

Our event spaces in our conference venues are all accessible, so when you are considering your venues, you should keep us as one of your choices as our city and central London venues are well equipped for special requirements as shown on our venue accessibility page.If you would like to book your next event or meeting with us, we would be delighted to hear from you. Just fill in our booking form or telephone us on 020 7706 7700.Resources:Image by storyset on FreepikImage by rawpixel.com on Freepik